Display Cheque Register

Hello everyone! In today’s session we will learn about bank and cash transaction and will see what is bank reconciliation. Before moving ahead with this session, let us summarize what we have learnt from our previous session that was on accounts receivable, foreign exchange evaluation and bills of exchange. Now in accounts receivable part, we have learnt about how to create customer invoice and how to do the bookings of the customer invoices, Then we have seen about customer collection and how to print the payslips to the vendor. Then we have seen how to clear the open line items in the GL accounts and how to do the advance payment to the customer and to the clearing of the advance payment. And also we have learned on how to refund the advance payment to the customers and how to clear the customer invoice with advance payments. So all these things we have seen under accounts receivable section.

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Then under foreign exchange evaluation, we have seen how to maintain a foreign exchange rate. Then how to check the realized or unrealized gain or loss. And last, we have seen how to do the reevaluation of the general ledger account. Next, under bill of exchange, we have seen how to do the posting procedure of the bills of exchange which are receivable, how to do the acceptance of bills of exchange. Further we have learned how to do bill discounting, how to do the reverse contingent liability. And last under bills of exchange we have learned about noted items and how to do the reversal of the noted items. So these are the topics which we have covered under our accounts receivable part in our previous session.

Now today in this session, we will learn about bank and cash transaction and bank reconciliation. Let us check the course content of bank and cash transaction.

Here we will learn on how to display the cheque register, then how to print the cheque, then we will see manual issue of a cheque, how to delete a cheque number, voiding cheques and also voiding cheque with reversal document. We will see how to reset the cleared document, how to reprint the created cheque. Then we will see automatic payment program and we will see cash journal. Now under cash journal we will see how to split the cash journal entries, how to make a cash payment to the vendor or customer and how to do the reversal of the cash journal. So these are the topics which we will cover under bank and cash transaction.

Now under bank reconciliation, we’ll first see the manual bank reconciliation process. Now here first we will see the integration of the process, then we will see the actual procedure on how to maintain the manual bank reconciliation. Then we will view and rectify any errors if there are any in bank statement. After that we will upload the manual bank statement through an excel sheet, then we will do an automatic bank reconciliation. And last we will check for the entry flow for the CMS collections. So these are the topics which we will cover under bank reconciliation.

Now let us start with the first part that is bank and cash transaction Now here we will see first how to display a cheque register. Now we all know that under the bank if we need to do some transaction, we need to do the payment. And the payment can be done either in cheque or cash. Here we will see how to do a cheque payment, so we’ll first see the display cheque register. Now here we will use the transaction code FCHN Now let us see how we do that.

So FCHN is the transaction code for displaying the check register. This is the SAP menu path. First is financial accounting, then accounts payable, under that we will go to Environment, then check information and under check information we will go to the display part. Now we have to display the check register, so we will click on FCHN. After that we will get a screen where we have to provide the details of the company code, the house bank and the account ID.

Here we’ll take the house bank as HDFC. After providing these details we will click on the execute button. Now after clicking on the execute button we will get a screen which will give us details of all the checks which are issued or cancelled.

So this is called a Check Register screen. Here it will give the details of all the checks for that particular company code under the bank name HDFC, and we have an account number for that particular user. These are the details for that particular account. So, this is how we display a check register.