Bank and Cash Transactions in Detail

Next, we’ll see how to do the voiding check with reversal document. Now here we’ll use a transaction code called FCH8. Now here if checks have been wrongly issued and, hence, the payment needs to be canceled, we’ll use a transaction code FCH8. Now here, we’ll have to use the details like company code, bank and the check details and we have to specify a void reason code and we’ll click on the cancel payment option. Now the check gets voided and a reversal document gets posted in the system. So resultantly the vendor invoice that had been paid off gets a status as “Open” from “Cleared”. This is how we do the voiding of a check with reversal document. So the same process as we have done for voiding checks, only we’ll get a reversal document posted in the system and the vendor invoice, which is generated, will get a status as Open” from “Cleared”. So this is how we do the voiding checks with reversal document process.

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So here we’ll use a transaction code FCH8 and we’ll get a screen where we’ll have to provide the company code, the bank details and the check details, like check number and the void reason.

And then we’ll have an option of reversal reason, so we’ll select the appropriate reversal reason for same, then we’ll click on the cancel payment option. As soon as we click on the cancel payment, we’ll get a pop up message stating that payment for the cheque was canceled and reversal document is generated. So this is the reversal document, which is generated once we have clicked on the cancel payment button. This is how we’ll do the reversal document process for voiding checks.

 

Next we’ll see resetting of a cleared document, we’ll use a transaction code, FBRA. Now here, for resetting the clear document, we can go via an SAP menu path, which is Financial Accounting, Accounts Payable, then Document. Under that, we’ll get the option of Reset Cleared Items.

Once we click on the Reset Cleared Items, we’ll get a screen for clearing the documents. So we have to provide the document number, that is the clearing document number, a company code and a fiscal year for that. After providing these details, we click on the save button. After that, once we click on the save button, we’ll get a screen. Now system will propose to provide a reversal reason for that particular resetting items.

So we’ll provide a reversal reason as 2. Then we’ll press on the continue button or we’ll press on the enter button. Then we’ll get 2 dialogue boxes. There the system will propose information on the first dialogue box stating that clearing document number is reset. And once we click on the continue button, we’ll get an another dialogue box stating information that a document was posted in company code 1000.

So these are the information which system will propose when we click on the enter button. First, it will clear that particular clearing document, that is, it is resetted. And then it will generate another message stating that document number was posted in company code 1000. So this is how we do the process of clearing.

 

So after resetting of the cleared documents, next, we’ll see how to reprint a particular check. Now suppose in the system, if a check has already been printed and you need to create another copy of that same check after a month, then we can do that same process via a transaction code FCH7. Now reprinting of cheques via FCH7 or we can do it via an SAP menu path. Now, if due to some reasons a cheque needs to be reprinted, the same can be done through FCH7.

Here, we have to provide the details like a company code, bank, and the cheque number that needs to be reprinted. Then a spool request for printing the cheque also gets created that can be used for generating the check number. Now here there is an option to print the same check or void the previous check and print a new one in it’s place.

So, here we provide the details of company code, house bank details and the check number which needs to be reprinted, and will provide an output control detail, that is printer for forms. After providing these details for the reprint of check, we’ll click on the execute button and click on the enter button.

 

Now next we’ll see automatic payment program. Now here we’ll take an example where it explains how to do the automatic payment program using a transaction code F110. Now here, this is the SAP menu path for automatic payment program.

Here, this is a prerequisite for automatic payment program done for vendor master. Now here we’ll do via a customer record. So in F110, first we’ll mention the payment method as “C”, which is for check payment.

Now here this indicates that the method selected will group at the time of automatic payment program. Then we have to provide the payment data, so the payment data terms.