Vendor Credit Memo Posting

After vendor invoice posting, next we’ll see how to do vendor credit memo posting using transaction code FB65. Now, here we’ll use the same path as mention for vendor invoice posting. Under that we’ll go to FB65 transaction code which is for credit memo. Now here we only have to select the transaction type as credit memo once we enter into the transaction code FB60 or we can directly go to FB65 for creating credit memos.

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And the rest of the things are similar to the creation of vendor invoice posting. The only difference is we have to select a radio button Credit Memo while we enter or while we go through FB60 creation. So, this is vendor invoice credit memo and vendor credit memo posting. And finally we’ll simulate the entries and then we’ll get a document number created at the end of the posting.

 

After vendor invoice posting and credit memo posting, we’ll see vendor invoice payment. Now how to do a invoice payment to the vendor. Now here we’ll use a transaction code F53 or we’ll use F58.

Now here the SAP menu path is Accounting, Financial Accounting, then Document Entry. Under that we’ll go to Outgoing Payment. Now vendor invoice payment means it is going to the vendor, the payment details. So we’ll use Outgoing Payment and then we’ll use a transaction code either F53 or F58. Now here first we’ll post this vendor invoice payment and then we’ll print a copy of that particular posting invoice.

 

So here we’ll use F58. This is the screen of the vendor invoice payment.

Here in the Header Data, we’ll give the company code detail like 1000, then payment method, then house bank details and check lot number. Now here we have to provide the output control details like printer details. So here we have provided the output detail as “lp01”. Since lp01 is the default one, we can change the entries by maintaining the settings it needs. So here we’ll give the printer details. Now after entering the details we’ll have to click on the Enter Payment button. Now once we click on that button, we’ll get a screen where we have to provide the values for bank posting details and payee details for that particular company code.

So here we have the currency rate as INR and it is running for the posting period 8, that is 2008. Now here we have the bank details for that particular company code and the vendor details, that is the payee details to which the payment should be made. After that, we’ll click on the Process Open Items Button once all the values are filled. So once we click on the Process Open Items button, we’ll get a screen which has Payment With Printout where we have to enter the partial payment details.

So this is the partial payment details. Here we’ll have the document number, then the invoice reference number will be generated. Then we’ll have the document date, the net amount for that particular document and the payment amount i.e. the amount to be paid to that particular vendor. Now here after all these details are filled we’ll go to the next screen.

Now here before moving to that, we want to change the proposed value in the screen. So here the entered amount is 14,000, but the invoice value is 14,600. So we’ll click on the Charge Of Difference button, click on the line item screen. So here the amount to be is 14,691 and the payment amount is given as 14,600. So here there is a difference in the value, so we’ll click on the Charge Of Difference icon and we’ll click on the line item. We’ll remove the value put in the star in the amount field, then we’ll click on the Process Open Items button to do that. So here we’ll click on the Process Open Items button. So after clicking on this charge of difference button, we’ll get a screen where we have to click on the process item icon. Then after doing all those changes, we’ll simulate and we’ll post that document by clicking on the simulate button. Now once the document is posted, we can check that saved document in the spool. So after we save the document, we’ll get a screen where we can see a spool number, which is generated for that particular document or that particular check.

So we’ll double click on this spool number, and we’ll get a screen which is called a List Of Spool Requests screen.

So here we’ll get a spool number and a type for that particular spool number. So we’ll have to click on this particular icon, and we’ll get a screen where our created document is posted.

So this particular screen is designed in SAP ABAP using a script or a smart form, and we’ll get the details which we have entered in that particular invoice. So here we’ll get the details of the currency that is the INR and the amount 14,000. Here we have the bank number and the account number details along with the check number.

So this is the page which is designed in SAP ABAP. And we’ll get this particular output when we click on the spool request. So this is how we create the vendor invoice payment. So this particular screen is being generated at the run time and this is provided to the vendor.